Aletus AI Prompt Manager | Shared Prompt Library for Construction | ConstructionCRM

Aletus AI Suite · Prompt Manager

One prompt library. One version of the truth.

The Aletus AI Prompt Manager stores the prompts your business relies on in one shared, centrally managed library. Build a prompt once, save it to a folder, and everyone who runs it gets a consistent, repeatable report, dashboard or insight.

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Build a prompt or paste one in, then save it

Organise prompts into shared folders

Managed centrally by your admin

Repeatable reports and dashboards, every time

Prompt Library

Shared · Managed

Search prompts

SalesTendersKey accountsBoard reports

Give me the leads I should be actioning

Action · Sales · Shared with 14 users

Run

Weekly call activity by rep

Report · Sales · Admin approved

Run

Project forecast, next two quarters

Dashboard · Commercial · Admin approved

Run

Key account activity summary

Report · Accounts · Shared with 6 users

Run

Managed centrally by your adminSame prompt, same output

1 library

Every approved prompt in one shared, searchable place

Repeatable

The same prompt returns the same structured output for everyone

Managed

Admins control what is shared, with whom, and when it changes

1 click

Run a saved report, dashboard or insight without retyping it

What the Prompt Manager does

AI that is controlled, managed and consistent.

When everyone writes their own prompts, everyone gets a different answer. The Prompt Manager turns your best prompts into shared business assets, so AI becomes something you can govern, trust and repeat.

Create and save prompts

Build a prompt step by step, or write your own and paste it in. Save it and it goes straight into the library, ready to run again.

Organise into folders

Create folders by team, role or task, such as sales, tenders, key accounts or board reports. Everyone finds the prompt they need in seconds.

Share across the business

Share a prompt with a person, a team or the whole company. The best prompt anyone in the business writes becomes available to everyone.

Central governance

Admins decide which prompts are approved, who can see them and when they change. AI use stays deliberate, not ad hoc.

Consistent outputs

When two people review call activity, project forecasts or key account activity, they are looking at the same lists and the same outputs.

Reports and dashboards on demand

Saved prompts can deliver reports, dashboards and insights powered by your live data and the Construction Mind. Run them whenever you need them.

How the Prompt Manager works

Write it once. Run it whenever you need it. Improve it centrally.

The Prompt Manager sits between the people who know which questions matter and the people who need the answers.

Step 1 · Admin or user

Create and save a prompt

Build a prompt or paste one in, save it to a folder and share it with the right people. Admins can approve it for company-wide use.

Step 2 · Construction Mind

Every run is interpreted the same way

Each time the prompt runs, the Construction Mind applies the same construction logic to your live data. Same definitions, same thresholds, same structure.

Step 3 · Your team

Get a repeatable output

A report, dashboard or insight that looks the same every time it is run, so trends are comparable and meetings start from one version of the truth.

In practice

Six prompts every construction commercial team should share.

Saved once in the Prompt Manager, run by the whole team. These are the questions where consistency matters most.

Action · Sales

Give me the leads I should be actioning.

Runs the same qualification logic for every rep. Ranked by project value, stage and time since last contact, so the whole team works from one definition of a hot lead.

Report · Sales

Show me call activity by rep for this week.

One format for every sales meeting. Activity for every rep summarised the same way every Monday, with the conversations that moved a project forward and the follow-ups that are slipping called out.

Dashboard · Commercial

Forecast our projects for the next two quarters.

A repeatable forecast dashboard. The same stages, weightings and date logic every time it runs, so this quarter compares cleanly with the last.

Report · Accounts

Summarise activity on our key accounts.

A consistent key account review. Touchpoints, open quotes, live tenders and contact changes for every account on the list.

Report · Tenders

Which tenders close in the next 14 days?

One tender list for the whole bid team. Sorted by value and deadline, with outstanding PQQs and clarifications flagged.

Report · Board

Build our monthly won vs lost summary.

Board-ready, in the same shape every month. Why bids were won or lost, where the patterns are shifting and what the board should act on next.

A shared prompt is only as good as the understanding behind it.

Saving a prompt makes it repeatable. The Construction Mind makes it right. The Aletus Construction Mind encodes 30 years of construction commercial expertise as a structured intelligence framework, and Aletus draws on it for everything it does.

See the full architecture

Saved prompt

"Give me the leads I should be actioning."

The Construction Mind interprets

Reads "leads" as projects, quotes and opportunities, applies your stage definitions and ranks by value, timing and last contact.

Everyone gets back

A ranked list for every rep, built with the same logic, with next actions ready to trigger.

Explore the Aletus AI Suite

The Prompt Manager is one of six.

Every component of the Suite shares the same Construction Mind underneath. Together, they cover the full commercial workflow: asking, structuring, standardising, monitoring, acting and administering.

Assistant

Conversational construction intelligence

Prompt Module

Prebuilt identities and prompt layers

Newsfeed

Proactive live insights

Agent

Works proactively to complete tasks

Pilot

Administration and control

See it on data like yours

Book a 30-minute demo.

We'll walk through the Aletus AI Prompt Manager live, building and sharing a prompt library using a construction dataset built to mirror your operational structure: tenders, supply chain, projects, quotes and field activity. No follow-up sales pressure.

Book a free demo Back to Aletus AI overview